Key Info

Agenda

Meeting Minutes

Previous Meeting (8/1/06) Minutes

Meeting Minutes

Buc Band Booster Club Meeting Minutes
September 12, 2006

Welcome – Susan Campbell at 7:30 p.m.

·         Susan opened the meeting by noting the very thoughtful gift of the Bush Band to the Juvenile Diabetes Assn. in memory of Brandon Goddard.

 Band Director Reports

·         Mr. Koch

1.      Have finished learning sets for the second movement of the marching program

2.      Have 2 ½ weeks to learn the balance of the program before competition

3.      Mr Koch is posting info regarding band, grades, etc. weekly on the web site  - he encouraged parents to check out the website routinely

4.      Galena Park, October 7 – march at 1:30  Also, homecoming weekend.  Currently trying to decide whether or not to wait on award announcements or let kids come home for the dance – may ask the kids what they want to do.

5.      BOA – Pearland, Oct 13 – 10:30 a.m.  This is also an SAT Saturday.

6.      Woodlands – Oct. 21   Contest will be held.

7.      Very encouraged by the support of the new Administration towards making improvements to the band hall – tile floor, sound panels, ceiling panels, etc.  Mr. Ripple will be the new District Superintendent

8.      Grateful for the parent support – expressed thanks.

·         Mr. Casey – with band, not present

·         Mr. Woodfield – with band, not present

Secretary Minutes – Jackie Hicks

·         Robin Wise moved to approve minutes,  Beverly Bernzen –seconded the motion and the motion passed unanimously.

Treasurer Report – Robin Wise

·         Robin presented the current status of the budget – current account balance is $50,763.84.   

·         Account breakdown is:  Band - $47,701.20, Color Guard – 2,176.31, Percussion Funds - $731.24, and General Bank - $155.09.

Committee Reports

·         First Vice President – Sunny and Sam Henry

1.      Thanked everyone for chaperoning at the games – have had between 40 – 45 folks chaperoning at each game

2.      Asked that volunteers respond by noon on Thursday with respect to their availability to chaperone that week’s game

3.      If you want to chaperone, and are not on the initial distribution list, please let Sunny and Sam know by Wednesday.   

·         Second Vice President – Keith Wise

1.      Kroger cards available for Booster Club members to take after meeting

2.      Food King receipts from 2006 will be accepted – band receives 1% of the proceeds

3.      Info on getting credit for the band at Randall’s was attached to the Kroger card

·         Spirit Support – Sherri Archer

1.      In Sherri’s absence, Susan explained what Spirit Support does and encouraged parents to volunteer to help provide water to band members and “man” the band hall during practices

·         Hospitality – Frances Socha

1.      Sign up sheets for volunteers to help with Masquerade Party available to parents after the meeting for sign-up

2.      Mentioned that all chaperones will be asked to help with clean-up

3.      Opportunity to volunteer for Decorating committee – will have some pre-meetings

4.      Food volunteers – sign up for specific items for the party

5.      Theme will be the 1960’s

6.      Event Date - November 18, 2006 – after the Festival of Lights Parade

·         Public Relations – Doug Wright

1.      Had new shirts for sale at meeting – new logo, 65/35 cotton/poly blend to hopefully be cooler.  Do have some old style shirt available for sale at a $5 discount

2.      Mentioned that if parents have not been receiving emails then they need to see Doug after the meeting to verify their address and insure that they have a deliverable email.  Will also do regular mail by request.

3.      Doug also asked parents who are interested in purchasing a stadium chair with the band logo to sign up.  We need 50 parents to sign up to get these items at a cost of $35.

4.      Sleeveless shirts and ball caps will be available at the game this Friday for folks who have pre-ordered

·         Auxiliary – Rhonda Kuharski

1.      Had 107 participants in the Mini Color Guard Camp held Saturday, September 9

2.      90 of the participants attended the game and participated in the half time show

3.      Plans are to have a fundraiser at the Clute Dixie Dr. Sonic this Saturday, September 15 and the following Saturday, September 22, at Sonic in Lake Jackson

Old Business

·         Review and vote on 2006-2007 Budget – Susan Campbell

1.      Susan explained the general layout of the budget report

2.      Asked members for general questions regarding the proposals

3.      Question about reduction in travel – Mr. Koch explained that BISD pays for UIL competition transportation and with it being a State year, this transportation would be covered

4.      Question about why expenses and income do not match on the proposed budget – Susan addressed this with the explanation that since we rely heavily on fundraisers we cannot precisely plan to balance out our overall budget

5.      Question about Commissioned Music in honor of Brandon – Susan noted that the band officers are trying to raise money to pay for this from the band but we have provisionally included this in the Booster Club budget.

6.      Question about specifics what was included in the “Non-Saleable Merchandise” line item – Robin Wise answered: French Horns, Icarus Shirts and Buc Band Signs

7.      Question about specifics of what is typically included in the “Capital Improvements” line item – Sam Henry answered: director’s tower, parking lot lights, striping marching field, uniform room upstairs, purchase of carts for band, truck, etc.

8.      Rhonda Kuharski moved to approve the budget and Patty Sayes seconded the motion.  Motion passed unanimously.

·         Truck Update/Report – Sam Henry

1.      Weather has not been cooperative with respect to priming and painting the truck.  Hope to have it done within the next 2 weeks.

2.      Sherwin Williams has offered to donate paint for the truck.  Sam Henry will obtain specific details on this.

3.      BISD – located the truck title, truck is insured, license has been transferred, recapped tires have been put on the truck (better recapped tires currently on order), currently meets inspection criteria, BISD has agreed that the cab is adequate and can be used to pull the truck

4.      Logo will be sent to Mr. Okruhlik for approval.

·         Golf Tournament – Keith Wise

1.      Currently have about 14 sponsors and  8-9 teams for the tournament on September 23

2.      Email published in the paper for helping and participating was incorrect – Keith asked that individuals re-send info to the correct email – listed on the Buc Band website.

3.      Still need help for working during the tournament – those willing to volunteer can contact Keith

4.      Sign up for teams – would like ASAP but will accept teams even on the day of the tournament.  Preferably would like to know teams by Tues/Wed of next week

5.      Golf Course will handle most of the preparation details on the day of the tournament

6.      Drum line students will ride on carts to water and soft drinks for participants.  Beer will be sold by the Golf Course but not be handled by the students and the Band will not profit from beer sales.

7.      All funds raised go towards the cost of sending the drum line to PASIC – it goes to a general fund, not to individuals in the drum line, to lower the overall cost of the trip.

·         Other Old Business Items

1.      Students are in the process of making and signing a large card for Mr. Monical, who donated the truck to the band

2.      Reminder from Trixie Bone, uniform committee, that uniforms need to be hemmed prior to competition – have noted that many uniforms are still too long.  Kaelyn Koch reinforced that many of the hems are exceptionally long.

3.      Linda Long – photographer.  Commented that Linda is taking photos of all band events. If parent’s have photos they can submit to Linda as she supplies the pictures for the website and will be compiling a CD of all the videos at the end of the year.

4.      PASIC trip – drum line is funding – not the Booster Club.   

5.      Drum line fundraiser from 12:30 – 2:30 Saturday, September 15 at Gulf States is this an opportunity for others to come support, or simply something they are doing?  I don’t know

6.      Percussion fundraiser - Oct 30 – 11 – 3 at Wal-Mart along with a bake sale

7.      Golf Tournament meeting for those interested in assisting with the Golf tournament fundraiser at 5:30 on the September 13 

New Business

·         Chili Supper

1.      Coye Henderson has agreed to head up this years Chili Supper – was introduced.  If you want to help email Coye at:   code_monkey@earthlink.net

2.      Coye already has some volunteers that have agreed to help and they will try to meet prior to the next Booster Club meeting so they can share more general details

3.      Date – February 3, 2007

·        Fan Club Committee – Maridel Martinez has agree to coordinate this activity  Primarily focused on putting signs up along the highway during contest time

·        November Election Day – State competition is on election day.  Will have early voting poll locations available on the Buc Band Website.  Renee Griffith also offered to help folks that need to register to vote

·         Prayer Volunteers – Beverly Bernzen mentioned that schedules are available for the prayer volunteers

·         Senior Night - Trixie Bone mentioned that Sr. night will be on November 3, during the last home game

·         Band shirts – parent’s need to contact the band directors or they can get them from the ladies in the uniform room before football games if extras are need

·         Buc Band signs are in – free to Freshman and new students.  Susan will remind the band directors to pass them out.

·         Band Pictures – makeup session will be rescheduled for those that were unable to be photographed due to the electrica; outage during the previously scheduled picture session.  Information on the date and time will be posted on the web –  targeting September 30 for make up day. 

·         State Marching Competition – question about whether all band members would stay at the same hotel.  Susan indicated that she isn’t sure but explained that last year we split kids into 4 hotels and that this worked well.  Also, the Directors reserve the hotels

·         Spring Trip Commitment Fee – confusion about the payment schedule that is on the calendar.  Suggested that the Directors can be contacted re: questions on this.

Calendar didn’t look, I’m trusting you that this is everything going on before the next meeting – I pulled this off the calendar

1.      Friday, September 15 – Home Game – Foster

2.      Friday, September 22 – Away Game – Angleton

3.      Saturday, September 23 – Jazz Region

4.      Friday, October 6 – Home Game (Homecoming) – Pearland

5.      Saturday, October 7 – Marching Contest, Galena Park

Next Booster Club Meeting will be:  Tuesday, October 10 – 7:30
Next Booster Club Board Meeting will be:  Monday, October 2 – 5:30

Adjournment at 8:30 p.m.