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Meeting Minutes (Approved)

BUC BAND BOOSTER CLUB
MEETING MINUTES
AUGUST 11, 2009

Welcome – Jeff Gilbert opened meeting at 7:30pm – Agenda for Booster meeting will be posted on website bucband.org prior to meeting each month.

Band Director Reports

• Mr. Koch – There are 311 students in the band this year and they are all awesome sharp kids.  “Black Swan” is the name of our show this year. 

There are 85 sets and all drills are complete.  For the past two years the band has won area and hoping to do the same this year.  We have an awesome group helping the band out Daniel Montoya a great music director, Daniel Cuevas a student/teacher of U of H helping the Color Guard, and Kevin Nix drill writer.  All announcements will be posted weekly on the Buc Band website bucband.org.  Band fees for this year will be $210.00 and a district fee of $30.00 or $20.00 for students who receive free or reduced lunches.  The following are the contest for this year:  October 3    BOA Regional in Pearland, TX
          October 10          USSBA
          October 17 Lone Star Preview in the Woodlands
          October 20 UIL in Dickinson, TX
          October 24          BOA Super Regional in San Antonio, TX

• Mr. Casey – not present
• Ms. Walden – not present – Debbie Tyler announced for Ms. Walden that the Alumni Band will be performing for the October 16, 2009 Homecoming game.  The Alumni Band will not be marching on the field and will play in the stands for the first half of the game.  You can get more information by going to bucband.org about signing up and T-shirt information.
• Mr. Harper – not present
• Mr. Cuevas – not present

Secretary Minutes – Carolyn Alvarado

• A motion was made by Jeff Gilbert to approve the May 2009 Booster Meeting minutes.  The motion was seconded by Gemi Powell and the minutes were unanimously approved by meeting attendees.

Treasurer Report – Daryl Dauer

• Daryl reported $42,166.29 for final report for May 31, 2009 and as of August 11, 2009 34,573.26 in account.  A motion was made by Shane Pirtle to approve the treasurer report.  The motion was seconded by Carolyn Alvarado and the treasurer report was unanimously approved by meeting attendees.

Board Committee Report

• First Vice President – David McKelroy – Chaperone meeting will be held on August 25, 2009 @ 6:30pm in band hall.  The chaperone guide is

posted on the Buc Band website bucband.org.  While chaperoning and any issues arise please see David or Cindy.  If you signed up to chaperone an email will be sent on Sunday or Monday to confirm you still want to chaperone and with all the information you need to know for that game.  Chaperones will be assigned to help Bob Bowden and Gemi Powell to help sell merchandise and Dodge Hometown/Brisket Raffle during the game.  Please notify Cindy if your student has any medical issues or food allergies.  If any meds need to be taken during game or contest please put them in a Ziploc bag with their name on it.  A medical bag with band aides, Tylenol, nausea medicine, and etc. is always taken with us on all band events.  We ask that your student not drink energy drinks before games or contest.  Chaperones who chaperone the most for games are the ones who are invited to chaperone contest.

• Second Vice President – Gemi Powell – Sign up sheets are available for chair persons to help her out with Toyota Center, Silent Auction, Golf Tournament, Dodge Hometown, and Brisket Raffle.  Joe’s Barbeque will be making a presentation during our September or October Booster Meeting about the fundraiser we are planning.  A truck will be provided by Don Davis for all home games to sale tickets for the Dodge Hometown fundraiser.  100% proceeds go to the band and Gemi will be selling tickets at all home games for a donation of $5.oo for a chance to win a brand new Dodge truck.  Dodge raffles one truck for the state of Texas.  Three briskets from Joe’s Barbeque will be raffled during three of our home games as a fundraiser and all proceeds will go the band.  If you looking to making money for your students account for band fees, Pasic, Guard fees, Spring Trip please sign up to work Toyota Center.  To work Toyota Center you have to be TABC certified and you’re able to take the class online thru Brazosport College Community Education for $25.00 and the certificate is good for two years.  Chili Supper will be on January 30, 2010 and a chair person is needed to help with the Silent Auction, so if interested please sign up or see Gemi Powell.  Mark Potts has agreed to chair person the Golf Tournament for October 12, 2009 and more details to come.
• Food/Beverage Committee- Rita Depalatis – Game day meals will be available from The Local, All Star Pizza, and Wurst Haus.  Envelopes will be provided before the first game and will be located in front of the directors’ offices.  All meals will be around $5.oo to $6.oo per meal and cash only for meals.  Game day meal money will need to be turned in to Locker #301 prior to game day.  Chaperones are more than welcomed to purchase meals as well.  A sign up sheet will be available to sign up to help distribute Game day meals on game day.  The Band Aides are made up of a group of Mom’s and Dad’s that are here throughout all band practices.  If anyone is interested please sign up to be a Band Aide.  Please make sure your student eats a good protein meal, apply sun screen, wear a hat, and have their camel back or water jug full with water prior to band practice.
• Capital Improvement/Props (Set Designs) – Shane Pirtle – The Black Pearl needs some work on it and is looking for a Semi moving van.
• Public Relations/Merchandise – Bob Bowden – Emails are sent by Bob so please make sure and put your email address on sign in sheets.  Bob will be selling merchandise during all football games.  New merchandise is available and they are as follow: 

Flannel PJ pants                   $30.00
Flip Flops                      $15.00
Visors                            $20.00
Baseball caps              $15.00
Stadium Seats             $40.00
Car Flags                      2 for $15.oo
Decals                          $5.oo
Shopping bag              $5.00
Blue Parent shirts        $25.00
Sling Bag                      $6.00
          Before he can place an order for the flannel pj pants, flip flops, and sling bags he has to have a minimum order of 50.  On the shopping bags he         has to have a minimum order of 100. 

Non-Standing Committee Reports

• Color Guard – Leah Hardesty – There is 39 girls in the Color Guard and uniforms have been ordered for them.  Fees are still $450.00 and the last installment will be due the 2nd week of September.  Parent shirts are on sale for $25.00 for sizes S-XL and $30.00 for 2XL and up.  A mini camp will be held but TBA at a later date and the Butter Bread fundraiser will be held in November.  The girls will be fitted for jackets on August 12, 2009.  Color Guard parents can work Toyota Center to help pay for fees. 
• Uniforms – Trixie Bone/Tammy Cermak – 235 students were fitted in four days and thanks to all the moms that helped.  Please make sure all forms are signed and send back with their band fees $210.00 and district fee of $30.00 or $20.00 for students with reduce or free lunch.  All information about uniforms is on the Buc Band website bucband.org.  Frakey Cleaners will dry clean your students’ bibbers for $4.18.  Student band shirts will be available only to band students and extra shirts can be purchased for $1o.oo. 
• Hospitality – Beth Dauer – March O Rama/Ice cream social the Freshman are responsible for ½ gallon of ice cream, Sophomores (2) 2 liter sodas, Juniors ice cream toppings and Seniors just themselves.  The Masquerade party will be held after the Festival of Lights on November 21, 2009.  The party will be held in the band hall and sign up sheets for volunteers will be available at next Booster Meeting.  Last years Band Banquet water bottle that was issued has been recalled and we ask that your student return them for a new one.  The new water bottles will be available before first football game.
• Percussion Liaison – Kim Knapp – The percussion will be attending PASIC in Indianapolis, Indiana in November 12 thru November 15, 2009.  Estimated cost will be between $500.00 to $550.00 per student. 

Next Booster Club Meeting will be:  September 8, 2009 @ 7:30pm in band hall

Next Board Meeting will be:  August 31, 2009 @ 5:30pm in small band hall