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Buc Band Booster Club
Meeting Minutes
January
8, 2007
Welcome – Gerald Roznovsky –
opened the meeting at 7:30 p.m
Band Director Reports
·
Mr. Koch –
1.
Introduced the new band director, Amy Walden. Recently Amy has
completed student teaching at Allen High School which has the largest
marching band in the country.
2.
Mr. Koch announced that we had 5 All-State Band winners – Briana
Dunn, Claire Schreiber, Kelton Koch, Josh Vonderheide, and Mark Clothier
3.
Region Band will be held from 4 – 7:30 p.m. this Friday.
Students must leave at noon because of bus schedule. Saturday
rehersals start at 9 am. Directors have not decided whether the
students will stay overnight yet. Concert at 5 pm at Clear Springs HS
on Saturday.
·
Mr. Casey –
1.
Funds for Disney have been updated and are posted on Mr. Casey’s
door. Balance of funds for trip, $850, due by this Friday.
2.
Also mentioned that there is a concert on the 19th at
the Clarion with Rita Coolidge and he encouraged parents who will not be
at Disney to attend.
·
Ms. Walden -
1.
Ms. Walden commented that she is excited to be back to B’Wood.
She is a 2003 graduate of B’Wood.
Secretary Minutes
– Jackie Hicks
·
A motion was made by Susan Campbell to approve the Booster
Club minutes from the November meeting. The motion was seconded by Jeff
Gilbert and the minutes were unanimously approved by meeting attendees.
Treasurer Report
– Robin Wise
·
Robin reported that the checkbook balance is currently
$93,651. Report attached. About $62000 of this amount is for the trip
fund.
Committee Reports
·
First Vice President – Sunny Henry
1.
No report
·
Second Vice President – Keith Wise
1.
Kroger share card will no longer exist as of March. A new program
will be instituted – details to be provided later.
·
Spirit Support – Frances Socha
1.
No report.
·
Hospitality – Audrey Perez
1.
No report.
·
Public Relations – Mark Abel
1.
Still has some merchandise for sale. Contact Mark if interested.
·
Auxiliary – Rhonda Kuharski
1.
January 26 is the first Winter Guard contest in Austin.
Old Business
·
Disney Trip – Jim Koch, Brian Casey
1.
$850 is total cost of the trip. $50 of this will be meal money
returned back to the students - $10 per day.
2.
Encouraged parents to send plenty of money for meals as they will be
expensive since most of them will have to be purchased at the respective
parks.
3.
Week from Friday – Students will load the Black Pearl with
instruments and uniform bags. Truck will arrive at Disney on Saturday
evening.
4.
Each student will be allowed 1 suitcase and a backpack to take with
them via air. Clothing needs should be minimal. Students should plan
accordingly for foul weather also.
5.
Students to meet on Saturday, Jan 20 at 4:30 a.m.
6.
Students will go straight to the park upon arrival.
7.
Reminded the parents that no video games or energy drinks are
allowed on the trip.
8.
Chaperones will always be stationed at the front gate of the park
and available for students if needed. No park hopper tickets so all
students will be together in the park.
9.
Shoes, shirts, socks, bibbers, jackets, shorts and hats should be
put in their garment bags to be sent via the Black Pearl.
10.
Mr. Snell is the administration principle going with the students. 15
parent chaperones will also attend.
11.
Mr. Koch reminded parents that the itinerary is posted on the website
and is posted at the back of the band hall.
12.
Parents made note that there are new restrictions regarding carrying of
liquids on airlines so students should take note when packing.
13.
Mr. Casey reviewed the necessary ID for the airlines. Acceptable ID’s,
if your ID is not state issued (2 ID’s are required), are - SS card,
drivers license, insurance card, school ID, passport, birth
certificate. Chaperones will check ID’s prior to loading buses.
14.
We are flying Continental.
15.
Parent suggested that chaperones give the kids their cell phone
numbers.
16.
Mr. Koch emphasized that this is a very safe trip and controlled trip.
·
Chili Supper – Debra Perry
1.
Conoco-Phillips has agreed to donate $300 to pay for food from Food
Services. Price of meat is fluctuating greatly and has escalated
significantly over last year. Hoping to get the best price possible in
view of the escalation.
2.
Credit Union has historically donated the plastic ware and will do
so again this year.
3.
DJ’s will make the beans for $125. Need a volunteer to pick up
beans. (Sam Henry volunteered.)
4.
Encouraged parents to let her know of any other places that may be
willing to donate for the Chili Supper. All donations welcome and
appreciated.
5.
Debra has flyers available for advertising as well if parents would
like some.
6.
Susan reported that she has some volunteers to solicit silent
auction donations.
7.
She encouraged parents to donate lower dollar value items.
Historically this has resulted in generating the most total cash for the
band.
8.
Susan encouraged anyone with questions or donations to contact her
directly.
9.
Debra said she has a donation of 2 Hannah Montana concert tickets
from Mr. Franklin and she plans to auction them as a band fundraiser.
·
Hosting UIL Solo and Ensemble – Kaelyn Koch
1.
Beth Dauer reported on Kaelyn’s behalf as Kaelyn was out of town.
2.
Provide concessions for purchase by student participants and
refreshments and lunch for judges.
3.
UIL contest will be held in the B’Wood 9th grade
cafeteria.
4.
Parents were asked to provide cookie donations in small baggies.
This was very successful last year.
5.
Reminded parents that volunteering for Chili Supper should be their
first priority.
·
Toyota Center Fundraiser – Keith Wise
1.
About 30 – 35 people participated in this fundraiser.
2.
Told parents of the fundraiser for the 2008-09 band general fund and
for color guard fees. Keith reported on this fundraiser opportunity
which is supported by the Board with the following provisions:
a.
Regarding Guard parent fundraiser, this will not apply to the
band fees ($150) but would apply to the extra fees the Color Guard has
to pay (approx. $300 for marching season and $150 for Winter Guard).
b.
There will be no refunds and any residual or excess earned
dollars will go to the Guard General Fund.
3.
This will begin in February – Keith plans to do this on Saturday’s
only.
4.
Averaged about $600 per night to date.
5.
Work in groups of 7 – 14 people. Average time worked per day is
about 8 hours.
6.
Raised about $11,000 last summer for the band general fund at Minute
Maid.
7.
Keith has forms for those who are interested. Participants must
take the TABC training.
·
By-Law Committee – Revision Review and Recommendation
1.
Committee presenting proposed changes tonight and the Booster Club
will vote on changes next meeting.
2.
Patty Roznovsky, Linda Pirtle, Jeff Gilbert, and Sam Henry are the
committee members. Sam presented on their behalf
3.
Sam noted that this is a living document and should be routinely
reviewed by the Booster Club.
4.
Sam went through and reviewed all changes in the document –
highlighted copy is attached to the meeting notes.
5.
A copy of the
By-Laws is attached as APPENDIX I of the January 8, 2008 Booster
Club Minutes.
New Business
·
Election Committee – Gerald Roznovsky
1.
Notified the Booster Club that in January the President has
responsibility to appoint an Election committee chairperson.
2.
Sam Henry will be the chairperson for this year per Gerald’s
appointment.
3.
Sam indicated that he is soliciting help from anyone interested in
helping with the committee.
·
Senior T-Shirts
1.
Mr. Baker reported on the status of the shirts.
2.
Shirts will be ready on the 16th in for the Disney trip.
3.
Need to guarantee 100 shirts – have 91 currently. Mr. Baker was
asking for any interested parents to contact him right after the meeting
to sign up for shirts so they can meet the minimum order size.
·
Eagle Scout Project – Will Gilbert
1.
Gave a brief description of his proposal for constructing lockers
for the new percussion instruments that the band has received.
2.
Will asked for donations for materials for the project – estimating
that it will take $350 - 450.
3.
Students that want to assist in constructing this storage facility
will get credit for service hours and they should contact Will directly.
4.
Gerald noted that the Board agreed to make a donation from our
capital account although the specific amount has not been determined.
Sam is Will’s Booster Club contact for this project
·
Band Banquet
1.
Currently scheduled for May 16. (Same day as the Belles Spring
Show.)
2.
Gerald explained Audrey’s situation with having to step down from
being a Board Meeting due to her daughter leaving the Band and joining
the Belles.
3.
Gerald asked for volunteers who might be interested in stepping in
to fill the role that Audrey will vacate.
·
School Board Update
1.
Last February, Ron McFatridge approached the School Board about
upgrading the Band Hall facilities
2.
Work has been continuing with respect to an soliciting support for a
new Fine Arts facility.
3.
Gerald encouraged a group of parents to attend the February School
Board meeting and make sure that this is still on the priority list of
the School Board members.
4.
Sam commented that the School Board has historically been receptive
to seeing parents there on behalf of the band facilities. Sam
encouraged parents to be active participants at the School Board
meetings.
Question/Answer Time
·
Picture CD’s are available for those who have ordered
available for pick up tonight. Second release will be available
in August. Senior parents will be notified of the DVD availability.
All the money from the picture DVD’s goes to the band.
Calendar
·
January 12 - TMEA Region –
Clear Springs High School – 5 p.m.
·
January 19 - 23 – DISNEY
TRIP
·
February 1 – 2 – UIL Solo
and Ensemble Contest
·
February 2 – Booster Club
Chili Supper and Silent Auction
Next Booster Club
Meeting will be: February
5 at 7:30 pm
Next Board
Meeting will be: January
28 at 5:50 pm
Adjournment
at 8:30 p.m.
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